Inventory & Ordering — Canid

The problem

Inventory management is draining your team

Vaccines are the second largest expense behind payroll. Most practices manage them with spreadsheets, daily fridge counts, and guesswork.

"We do inventory counts every day"

Daily inventory counts waste 30+ minutes a day. Staff opens the fridge, counts vials, updates a spreadsheet, and repeats. That time adds up to hundreds of hours per year pulled away from patients.

"My team lead created a spreadsheet to predict what we need"

Manual ordering is error-prone. Staff guess when to reorder, track thresholds in Excel, and call manufacturers. Over-ordering ties up cash; under-ordering means turning patients away.

"Waste isn't really being tracked in our EMR"

Dropped doses, expired vials, and temperature excursions go unreported. Without lot-level tracking, practices have no visibility into how much revenue is quietly disappearing.

"We have tens of thousands tied up in vaccine stock"

Practices front $50K-$200K+ for vaccine inventory. That capital is locked in the fridge instead of being used to hire staff, upgrade equipment, or cover operating costs.

How it works

Canid buys your vaccines. Zero upfront cost.

We purchase every private vaccine your practice needs. Your fridge stays stocked, your cash stays in the bank, and your practice bears zero financial risk on claims.

1-2

Regimens 1-2: GSK (GlaxoSmithKline)

GSK-heavy vaccine schedule. Standardized for cost efficiency across Canid's network.

3-4

Regimens 3-4: Merck-Sanofi (includes Vaxelis)

Merck-Sanofi based schedule with Vaxelis combination vaccine. Practice picks the best match.

Any brand available 4 standardized regimens Few exceptions (e.g., Typhoid)

Canid | Inventory Management CANID

1

Live shipment tracking

2

Private & VFC inventory split

3

Stock alerts & expiry warnings

Auto-ordering

Your fridge manages itself. Intelligently.

Digital inventory tracking, dynamic thresholds, and automatic ordering from manufacturers. No spreadsheets, no phone calls, no guesswork.

Digital Inventory Tracking

Usage-based thresholds that learn your practice

The system continuously monitors usage and dynamically adjusts reorder thresholds. When inventory drops to the target level, it auto-orders private vaccines directly from the manufacturer.

Dynamic thresholds

Adjust automatically based on historical usage patterns

Auto-orders to manufacturer

Private vaccines ordered directly, no phone calls needed

Pending order tracking

Full visibility into what's ordered and when it arrives

Manual orders anytime

Override auto-orders whenever you need something specific

Canid | Inventory Count CANID

1

Auto-order thresholds & pending orders

Seasonal Management

Flu, RSV, and more

Seasonal vaccines like flu and RSV are managed by reservation. Canid coordinates manufacturer allocation so your practice has the right quantities at the right time.

VFC Orders

3-way reconciliation, then one click

For VFC orders, Canid performs a full 3-way reconciliation between physical inventory, Canid records, and the state registry. Then the order is prepared in the state registry for your VFC coordinator to review and approve.

Physical count Canid records State registry

Canid | Inventory Detail CANID

1

Lot-level stock & expiration

2

Adjust doses directly

Shipment & Receiving

From order to fridge. No manual lot entry.

When a shipment arrives, all lot numbers and expiration dates are already in the system. Your staff just confirms it showed up.

1

Order placed automatically

Canid detects low stock, places order direct with manufacturer.

2

Shipped with tracking

Refrigerated vaccines arrive next business day. Frozen vaccines take approximately 3 days. Tracking number visible in the platform.

3

Auto-uploaded into inventory

Lot numbers, expiration dates, and quantities are automatically loaded. No manual data entry.

4

Clinic clicks "Accept"

One click to confirm the shipment arrived. A notification fires if acceptance is overdue.

5

VFC packing slips

For VFC shipments, packing slips are easily added to your digital inventory record for compliance.

1 day

Refrigerated vaccines

~3 days

Frozen vaccines

Inventory counts

Monthly, not daily. ~10 minutes, not 30.

Before Canid

Daily inventory counts (30+ minutes each)

Count every individual lot number and vial

Manual spreadsheet updates, handwritten tallies

Staff pulled from patient care to count vaccines

With Canid

After Canid

Monthly minimum (not daily)

"Count by product" feature: quick visual count (e.g., "4 boxes of Bexsero, one open with 9") without counting individual lots

Lot-level only on discrepancy: system asks for detail only when the product-level count doesn't match

~10 minutes to complete a full inventory count

Canid | Inventory Count CANID

1

Count the products you have on hand

2

Verify lots only when it's necessary

Waste & expirations

All waste covered. Every dose accounted for.

When you report waste promptly, Canid absorbs the cost. No write-off fees. No surprise charges. Lot-level tracking means nothing slips through the cracks.

Dropped doses

Vial falls, syringe breaks, dose is drawn but can't be administered. Covered.

Expired vaccines

Past expiration date? Fill out the wasted dosage report in the platform. Cost absorbed.

Temperature excursions

Fridge failure or temperature breach. Notify Canid immediately and waste coverage applies.

Patient refusals

Dose drawn but parent changes their mind after consent. Cross it out, report, and Canid covers it.

Recalls identified

Lot-level tracking means affected doses are instantly identified and pulled. Compliance audit trail built in.

Expiration optimization

System surfaces vaccines nearing expiration so your team uses them first. Minimizes waste before it happens.